![]() ![]() Where the minutes have been kept in accordance with provisions then, until the contrary is proved, the meeting shall be deemed to have been duly called and held, and all proceedings thereat to have duly taken place, and the resolutions passed by postal ballot to have been duly passed and in particular, all appointments of Directors, key managerial personnel, auditors or company secretary in practice, shall be deemed to be valid. The minutes kept in accordance with the provisions of this section shall be evidence of the proceedings recorded therein. (b) in the case of each resolution passed at the meeting, the names of the Directors, if any, dissenting from, or not concurring with the resolution. (a) the names of the Directors present at the meeting and In the case of a meeting of the Board of Directors or of a committee of the Board, the minutes shall also contain. If Meeting is adjourned, the Minutes shall be entered in respect of the original Meeting as well as the adjourned Meeting. ![]() Minutes shall not be pasted or attached to the Minutes Book, or tampered with in any manner. ![]() The minutes of each meeting shall contain a fair and correct summary of the proceedings thereat.Īll appointments made at any of the meetings aforesaid shall be included in the minutes of the meeting. The minute’s books of the Board and committee meetings shall be preserved permanently and kept in the custody of the company secretary of the company or any director duly authorized by the Board for the purpose and shall be kept in the registered office or such place as Board may decide. In case of every resolution passed by postal ballot, by the chairman of the Board within the aforesaid period of thirty days or in the event of there being no chairman of the Board or the death or inability of that chairman within that period, by a director duly authorized by the Board for the purpose in the case of minutes of proceedings of a general meeting, by the chairman of the same meeting within the aforesaid period of thirty days or in the event of the death or inability of that chairman within that period, by a director duly authorized by the Board for the purpose Ĭ. in the case of minutes of proceedings of a meeting of the Board or of a committee thereof, by the chairman of the said meeting or the chairman of the next succeeding meeting ī. In case of every resolution passed by postal ballot, a brief report on the postal ballot conducted including the resolution proposed, the result of the voting thereon and the summary of the scrutinizer’s report shall be entered in the minutes book of general meetings along with the date of such entry within thirty days from the date of passing of resolution.Įach page of every such book shall be initialed or signed and the last page of the record of proceedings of each meeting or each report in such books shall be dated and signed-Ī. The minutes of proceedings of each meeting shall be entered in the books maintained for that purpose along with the date of such entry within 30 days of the conclusion of the meeting. Rule 25 of the Companies (Management and Administration) Rules, 2018 1 Resolutions passed by postal ballot shall be recorded in the minute book of general meetings as if it has been deemed to be passed in the general meeting. Section 118 (1): Every company shall cause minutes of the proceedings of every general meeting of any class of shareholders or creditors, and every resolution passed by postal ballot and every meeting of its Board of Directors or of every committee of the Board, to be prepared and signed in such manner as may be prescribed and kept within 30 days of the conclusion of every such meeting concerned, or passing of resolution by postal ballot in books kept for that purpose with their pages consecutively numbered.Ī distinct minute book shall be maintained for each type of meeting namelyģ. Minutes means a formal written record, in physical or electronic form, of the proceedings of a Meeting and Minutes Book means a Book maintained in physical or in electronic form for the purpose of recording of Minutes. – Secretarial Standard-2 (Secretarial Standard on General Meeting) ![]() – Secretarial Standard-1 Meeting of Board of Directors) Rule- 25 of the Companies (Management and Administration) Rules, 2014 ![]()
0 Comments
Leave a Reply. |